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Accounts Payable Manager - Kenilworth, NJ

What will you be doing?

The job responsibilities of the Accounts Payable Manager include the following:
Ensure timely payments while maintaining accurate records and controlled reports
Maximize resource utilization of the Accounts Payable Team to ensure even distribution of workload and cross-train all team members to provide seamless coverage for absences etc.
Identify opportunities for career growth and skills development for team members. Conduct performance reviews and make recommendations to the Senior Director of Business Operations regarding compensation as well as hiring and dismissals.
Periodically audit a diverse sample of transactions to confirm the Accounts Payable Team is effectively processing invoices as well as performing in a manner that meets or exceeds the expectations for their position.
Ensure that all accounting controls are being enforced to maintain financial security and create a commitment to confidentiality within the team.
Promote teamwork and effective communication through consistent Accounts Payable Team meetings as well as meetings with other department managers as needed.
Single point-of-contact for all internal clients, vendors, as well as Accounts Payable Team for escalation support. Analyze both external and internal team escalation incidents and implement operational solutions which will reduce or eliminate exception recurrences. Prioritize exceptions or situations that may delay or impact project timelines or reduce discount opportunities. Confer with Senior Director of Business Operations as needed
Monitor unvouchered receipt report to identify and resolve any exceptions. Implement corrective actions, training, or process improvement recommendations to eliminate recurring exceptions.
Monitor unapplied/prepayment/deposit invoices to ensure prepayments are promptly applied. Ensure the AP Trial Balance has been cleared of any items that should be keyed off manually and that all manual checks/bank wires have been recorded.
Review monthly AP Aging Schedule to identify and resolve any exceptions. Evaluate exceptions for trends with specific vendors and escalate accordingly. Investigate and resolve account discrepancies, authorizing stop or short payments as needed.
Manage the month-end close process to ensure that 1) the AP Aging Schedule reconciles to the GL AP Balance; 2) that no payables are aged over 60 days with any exceptions reported to the Senior Director of Business Operations; and 3) that Diversified is within market trends for DPO's.
Establish Accounts Payable metrics that will drive process improvements which can include: number of invoices processed per day; average total cost to process an invoice; average time to approve an invoice from receipt to payment; erroneous payments as a percentage of total payments; electronic invoices as a percentage of total invoices; etc.
Provide hands-on support during times of high volume. Execute additional responsibilities and special projects as assigned by the Senior Director of Business Operations.
What do we require from you?
BA in Business Administration.
Minimum of seven years experience in AP Management.
Excellent written and verbal communication skills.
Strong organizational and analytical skills.
Ability to solve problems effectively.
Proficient in use of MS Office Suite.
Requires advanced knowledge of financial terms and principles, GAAP and GL.
Understands AP month end closing process.
Working knowledge of database reporting.
Capable of making decisions with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines.
But wait, there s more!
Collaborative work environment
Committed to the career development and education of our team
Comprehensive competitive benefits package
Named as one of 50 Most Admired Companies in 2017 by Silicon Review
2017 Mega-Integrator
#2279 Inc. Magazine s 36th Annual List of America s fastest-growing private companies


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